Lanco Soccer League

League Constitution


Article I     Name

The name of this organization shall be the LANCO Soccer League, Inc.

Article II    Purpose     

The purpose of this organization shall be to promote, foster, and perpetuate the game of soccer. For accomplishment of this purpose this organization shall possess and exercise supreme governmental control and representation of the game, except in those matters reserved by or granted to FIFA, the United States Soccer Federation, or the Eastern Pennsylvania Youth Soccer Association.  [IRS 501(C)(3)Non-profit organization]

Article III Affiliation

The league is affiliated with the Eastern Pennsylvania Youth Soccer Association (EPYSA) Eastern Pennsylvania Youth Soccer Association Eastern Pennsylvania Youth Soccer Association, the United States Soccer Federation (USSF), and the Federation Internationale de Football Association (FIFA).

Article IV   Membership and Voting

A.   Membership

1. Membership shall consist of such clubs, which have submitted written application to the Secretary and have been approved by the Executive Board and by a majority vote of the voting delegates in attendance at the BOD meeting.

2. Membership will not be restricted by virtue of race, color, sex, creed, religion, national origin, or ethnic group.

3. Annual membership fees may be established by the Executive Board with the approval of two-thirds (2/3) of the member clubs present and voting.The failure of any member club to pay any established membership fees within 60 days shall cause immediate forfeiture of membership without legislative formality.

4. Each and every club, which is accepted for membership in the LANCO Soccer League, Inc. thereby, agrees for it and all its coaches and representatives to accept, support, and adhere to the purpose and regulatory authority of the league and its Constitution and By-Laws and Rules and Procedures.

5. Written Application for membership into the LANCO Soccer League, Inc. must include; name of representative/delegate, registered referees and all officers of the club represented.

6. Any team accepted to Lanco Soccer League, Inc. which is outside a forty (40) mile radius from East Petersburg will agree to play all of its scheduled matches within that radius, unless an established club agrees to provide that team with a home field.

B.    Removal

Any member club may be removed from membership for cause subject to approval by a minimum of two-thirds (2/3) vote of the Executive Board and member clubs, each at their own separate meetings.

C.   Voting

1. Each elected officer shall be permitted one vote.

2. Each member club delegate shall be permitted one vote.

a. Any member club with 1 – 7 teams registered with the league will be permitted one (1) delegate.

b. Any member club with eight (8) or more teams will be permitted two (2) delegates.

c. Team numbers will be based on the previous year’s registration.

d. All member club delegates, and their alternate, must be registered with the League Secretary.

3. A “voting delegate” will be allowed only one vote.A voting member must be in attendance and voting at the time an issue is under consideration.  Proxy votes are not permitted.

4. The presiding officer shall not be permitted to vote except to break a tie vote.

Article V     Officers and Executive Board

A. Officers

1. The officers of the LANCO Soccer League, Inc., who shall also compose the Executive Board, shall consist of the following individuals:President, First Vice-President, Second Vice-President, Secretary, Treasurer, and Registrar.

2. All officers shall serve a term of two (2) years or until there successor assumes office.The President, Second Vice-President and Secretary shall be elected during the even numbered years; The First Vice-President, Treasurer and Registrar shall be elected during the odd numbered years. Officers may be re-elected.

B. Duties

1. The LANCO Soccer League, Inc. Board of Directors will be comprised of the member delegates that are properly registered with the League Secretary as required by the league Constitution and By-Laws.

2. Executive Board

a. To authorize and approve all budgets, programs and expenditures of the League.

b. To serve as an executive decision making body on all official appeals made in the regard to any decision or ruling by the Executive Board, League Officer, Committee Chairman, or any agent thereof.

c. To assist and advise the League officers and committee Chairman in the administration of the LANCO Soccer League, Inc.

d. To have and to exercise all administrative and executive powers that are not otherwise specifically denied it by the LANCO Soccer League, Inc. Constitution and By-Laws and/or Rules and Regulations.

3. President

a. To preside at all BOD and Executive Board meetings.

b. To sign all legal documents and papers and to countersign checks.

c. To appoint chairmen of all standing and special committees.

d. To serve as an “ex-officio” member (without vote) of eachstanding and special committee.

e. To perform all other duties normally associated with the office of the President.

4. First Vice President

a. To serve as the League’s game commissioner (the coordinator of cancelled and rescheduled games with the referee assignor).

b. To appoint divisional games commissioners.

c. To exercise all other authority normally associated with the “Games Commissioner” duties and responsibilities.

d. To assume the responsibility and authority of the President in the absence of the President.

 5. Second Vice President

a. To direct, develop and coordinate League game schedules, play-off, and cup game schedules.

b. To maintain the official copy of the League Constitution, By-Laws and Rules and Regulations.

6. Secretary

a. To establish, record, and file a record (minutes) of all BOD and Executive Board meetings.

b. To read the prior minutes at all meetings of the BOD and the Executive Board.

c. To keep a record of club and other attendance at BOD meetings and officer attendance at Executive Board meetings.

d. To keep a record of the voting representatives and alternates for each member club.

e. To conduct all LANCO Soccer League, Inc. elections.

7. Treasurer

a. To account for all expenditures and to deposit all income of the League.

b. To establish and maintain financial records.

c. To pay all authorized obligations/bills of the League.

d. To present a financial report at all BOD and Executive Board meetings.

e. To sign all financial documents and checks.

f. To serve as the League’s purchasing agent.

g. To develop an annual League budget, projecting all costs for the year.

8. Registrar

a. To develop and maintain a record (roster) of all member clubs.

b. To develop and maintain a record (roster) of all member club directors with addresses and telephone numbers thereof.

c. To organize the registration of member club teams as specified by the EPYSA, and provide the necessary forms for such registration.

d. Payment of the registrar will be made on a per player rate established yearly by the League.

Article VI    Meetings

A. League meetings shall be conducted at a minimum of once per month (nomeeting will be scheduled for December).  These meetings shall be conducted on the third Wednesday of the month at a location and time as determined by the Executive Board.

B. Special meetings of the League and/or the Executive board may be called by the president, by a two-thirds (2/3) majority decision of the Executive Board, or by a two-thirds (2/3) majority of the member clubs.

C. A quorum will consist of a minimum of one-half (1/2) of the qualified delegates of which three (3) must be on the Executive Board.

Article VII   Nominations, Elections, and Filling of Vacant Offices

A. Nominations for candidates for League Officers shall be presented by the Nominating Committee at the League meetings conducted in April and May of each year.

1. The Nominating Committee shall consist of three (3) “at large” club delegates appointed by the President.

2. Any voting delegate may propose additional nominations.

3. Individuals may accept nominations for more than one office; however, they may be elected to only one officer position.

4. Candidate for the positions of President, First Vice President and Second Vice President must have served one (1) year as a recent active member of the BOD to be eligible.All other positions may be at large.  (Recent meaning in the past 2 years.)

B. Elections shall be conducted by a secret ballot at the May BOD meeting.

1. Nominees receiving a plurality vote will be declared elected.

2. In event of a tie vote, it shall take the plurality of the voting delegates and the newly elected League Officers to elect the League Officer in question.

3. The term of office shall be from June 1 to May 31.

Article VIII Committees

A. Standing Committees shall consist of:

1. Grievance Committee

2. Playoff Committee

3. Tournament Committee

B. The Executive Board will appoint chairmen of the Standing Committees.

C. The pertinent Committee Chairman will appoint Standing Committee members.

D. The President as deemed necessary to conduct League business might establish special Committees.Such committees will be automatically disbanded upon completion of their assignments.

E. Duties of the Grievance Committee

1. The grievance committee will take prompt action on written appeals, protests, and/or reports from member clubs’ authorized representatives and/or from referees’ reports.The appropriate fee must be attached.

2. The grievance committee shall consist of a chairman, plus no less than four additional members representing a minimum of five member clubs.The additional members shall be appointed as needed by the Chairman, and not include any member affiliated with any of the grieving clubs.

3. The grievance committee shall not honor any protest, complaints or reports, or effect any decision that would result in any violation of the League’s Constitution and By-Laws, Rules and procedures, or in the League’s commitments or authority delegated to the EPYSA as a result of the League’s affiliation therewith.

Article IX    Financial Administration

A. The Treasurer shall administer the financial affairs of the League.

B. The League fiscal year shall be September 1stthrough August 31st.

C. An annual audit coinciding with the fiscal year shall be conducted of the league’s books and presented to the Executive Board and General membership.

D. The treasurer at all League meetings shall make a financial report.

E. A bill, invoice or other document signed by the committee chairman, officer or agent authorized to make such expenditures, will support all expenditures.

F. No part of the income or assets of the LANCO Soccer League, Inc. shall inure to the benefit of any private individual member, or member club.

Article X     Parliamentary Procedure and Appeals

A. The rules of parliamentary procedure outlined in “Robert’s Rules of Order” shall govern all meetings and proceedings of the League, except where they are in disagreement with the LANCO Soccer League, Inc. Constitution and By-Laws or Rules and regulations.

B. The League president shall appoint the League Parliamentarian.

C. Appeals (other than Grievance Committee)

1. Any ruling or decision by the Executive Board, by an elected or appointed official, or any agent thereof, may be subject to appeal by a voting member.

2. Appeals must be made in writing to the League President within ten (10) days after a ruling or decision.

3. Appeals will be presented to the Executive Board for a decision.The Board must come to a decision in a responsive manner, but no later than thirty (30) days after receipt of an appeal by the President.

4. The Executive Board will not honor appeals or make any decisions in regard to appeals that would result in a violation of the LANCO Soccer League, Inc. Constitution and By-Laws or Rules and Regulations.

5. All appeals must clearly state and identify the decision being appealed, the individual or group making such decision, special details or circumstances to be considered by the Board, and the appellant’s desired solution.

6. Decisions of the Executive Board on appeals will be final.

Article XI    Associations 

A. The League shall be affiliated with the Eastern Pennsylvania Youth Soccer Association (EPYSA) and will adhere to responsibilities and objectives that are inherent and concomitant with such affiliation/commitments.

B. Other affiliations that may further the purposes, goals or activities of the League may be developed subject to approval by two-thirds (2/3) vote of the Executive Board and the member club’s majority vote.

C. No affiliation will be permitted which could result in or infer preference or exclusion of any sex, race, creed, national origin or ethnic group, or which would result in or infer support of any partisan political campaign, party, incumbent or candidate.

Article XII                   Dissolution of LANCO Soccer League, Inc.

A. Dissolution:The League shall be dissolved in the event it shall cease to carry out the purposes herein set forth or upon the unanimous vote of the Executive Board and the member clubs’ representatives present and voting, each at their own separate meeting.

B. Disposition of Assets:In the event of dissolution, all of the property and assets of the League shall be distributed to a similar non-profit charitable organization, as may be selected by the Executive Board, so that the property and assets of the League shall in such event be used for and devoted to a youth-oriented organization.

In no event shall any of the assets or property of the League go to or be distributed to any individual member(s) or member club(s) either for the reimbursement of any sums subscribed, donated or contributed, or for services rendered or for any such purpose. 

It being the intent that in the event of dissolution the property and assets, then owned by the League, shall be donated to carrying on the functions and purposes of such non-profit youth-oriented organization, so the Executive Board shall determine and direct.

Article XIII Amendments to the Constitution

A. Proposing of Amendments

Any qualified voting member may propose amendments at any time.  Proposed amendments must be submitted in writing to the League President who shall present such proposals to the Executive Board.

B. Adoption of Amendments

1. A two-thirds (2/3) vote of the Executive Board present and voting shall be required in order to indicate Board approval of the proposed amendment(s).

2. Upon approval of the Executive Board, proposed amendment(s) shall be presented to the subsequent League meeting for a first reading.Proposed amendment(s) shall be read for a second time and voted upon at the next League meeting subsequent to the first meeting.

3. A two-thirds (2/3) vote of the member clubs shall be required to adopt any amendment(s).

C. Effective Date of Amendment

Amendments shall become part of the Constitution immediately upon their adoption by the voting delegates unless otherwise stipulated in the adopted amendment(s).